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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
David Hancock, Chief Capital Service Officer |
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PRESENTER(S): |
Jacob Wouden, Project Manager |
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TITLE:
title
Change Order: On-Call Infrastructure Maintenance Contract Task Order #24-010 - Grade Crossing Other Track Materials Procurement (Stacy and Witbeck, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize Executive Director to execute Task Order No. 24-010, and associated disbursements,on the task ordering contact with Stacey and Witbeck in the amount of $636,274.00 to procure other tack material for planned 2024 SGR work.
BACKGROUND:
In October 2020, UTA released a request for procurement (RFP) for an on-call maintenance contractor focused specifically on infrastructure assets. Bids were received and evaluated, and Stacy and Witbeck, Inc. was selected as the winner based on overall scoring using the best value format. The UTA Board of Trustees approved the contract and authorized the Executive Director to execute the contract with Stacy and Witbeck Inc. on January 27, 2021. This contract is for three years. A one-year extension was approved in 2023 in preparation for re-procurement in 2024.
UTA’s rail infrastructure is at an age where yearly rehabilitations and replacements need to occur to maintain the infrastructure in a state of good repair. These projects typically address three concerns:
- Passenger ride quality
- Automobile cross-traffic ride quality
- Potential stray current issues
DISCUSSION:
UTA Staff is requesting approval of Task Order 24-010 with Stacy Witbeck, Inc. to complete the procurement of necessary track material for use in SGR crossing replacement in the amount of $636,274.00. The scope of this request includes procurements of the required track materials (boot, steel ties, Magnum panels, 115# premium rail, and rebar) required to construct the embedded grade crossings located throughout the TRAX system, as well as panelized crossings on FrontRunner
The Task Orders have been determined to be within the scope of the master Task Ordering Agreement. The Task Order pricing has been determined to be fair and reasonable based on both a UTA Independent Cost Estimate and performance of a Price Analysis.
CONTRACT SUMMARY:
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Contractor Name: |
Stacy and Witbeck, Inc. |
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Contract Number: |
20-03349-24-010 |
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Base Contract Effective Dates: |
January 1, 2021 through December 31, 2023 |
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Extended Contract Dates: |
January 1, 2024 thought December 21, 2024 |
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Existing Contract Value: |
$35,424,797 |
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Amendment Amount: |
$636,274 |
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New/Total Contract Value: |
$36,061,071 |
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Procurement Method: |
RFP best value modification |
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Budget Authority: |
2024 Capital Budget, 2024-2028 Capital Plan |
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ALTERNATIVES:
Without these materials we would not be able to complete required grade crossings as part of the State of Good Repair program. Without replacement of worn track components, we face possible components fatigue which may result in derailment and service interruptions to the system.
FISCAL IMPACT:
The Budget for this task order is included in the 2024-2028 Approved Capital Plan.
ATTACHMENTS:
1) Task Order