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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Mary DeLoretto, Chief Service Development Officer |
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PRESENTER(S): |
Jared Scarbrough, Director of Capital Construction, |
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Jesse Rogers, Bus Vehicle Procurement Project Manager |
TITLE:
title
Change Order: Battery Electric Buses and Associated Charging Equipment Modification No. 002 - Preproduction Changes for Base Order Buses (Gillig, LLC)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve modification 002 to contract 20-03267 and authorize Executive Director to execute the modification and associated disbursements with Gillig LLC in the amount of $378,240 for bus configuration changes.
BACKGROUND:
On April 14, 2021, the Board of Trustees approved a five-year contract (20-03267) with Gillig LLC establishing pricing for battery electric buses and charging equipment. The original contract also included a base order of 44 electric buses including 13 for Park city and 31 for UTA. The first 11 of the 31 for UTA were delivered in early ’22 for the OGX BRT route in Ogden. Modification No. 1 was signed on August 17, 2021. It made a modified a number of specifications and resulted in an overall price decrease of $34,172.01. This Agenda item covers changes made to the bus configuration for the last 20 buses in the pre-production meeting. The changes resulted in a net price increase of $18,912 per bus or $378,240 total.
DISCUSSION:
This modification no. 002 to the base order and pricing contract changes the total per bus price from $921,295.00 (Shipping included) to $940,207. The total change request for the entire 20 bus portion of the base order is $378,240.
CONTRACT SUMMARY:
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Contractor Name: |
Gillig LLC |
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Contract Number: |
20-03267-002 |
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Base Contract Effective Dates: |
2/20/21 thru 2/20/26 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$ $45,967,578 |
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Amendment Amount: |
$378,240 |
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New/Total Contract Value: |
$ $46,345,818 |
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Procurement Method: |
RFP best value initially |
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Budget Authority: |
Part of 5-year Capital Plan |
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ALTERNATIVES:
No practical alternatives at this point based on the timing of production, as well as meeting the VW funding deadlines.
FISCAL IMPACT:
The 20 Electric buses are being procured for the VW settlement award project. The cost increase will be funded by the project’s bus configuration budget.
ATTACHMENTS:
Contract Mod 002