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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Mary DeLoretto, Chief Service Development Officer |
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PRESENTER(S): |
Jared Scarbrough, Director of Capital Construction |
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TITLE:
title
Change Order: On Call Infrastructure Maintenance Contract Cost Estimate Update (Stacy and Witbeck, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve the revised estimated contract value of $40,000,000 for the On-Call Infrastructure Maintenance contract with Stacy and Witbeck, Inc. (20-03349VW). It is understood that UTA will reprocure the On-Call Infrastructure contract by January 2024.
BACKGROUND:
In October 2020, UTA released a request for procurement for an on-call maintenance contractor focused specifically on infrastructure assets. Bids were received and evaluated, and Stacy and Witbeck, Inc. was selected as the winner based on overall scoring using the best value format. The UTA Board of Trustees approved the contract and authorized the Executive Director to execute the contract with Stacy and Witbeck, Inc. on January 27, 2021. This contract is for three-years with two one-year options. At the time of the contract approval, the board approved an estimated total contract value of $25,000,000 to be spent over five years.
UTA’s rail infrastructure is at an age where yearly rehabilitations and replacements need to occur to maintain the infrastructure in a state of good repair. These projects typically address three concerns:
1) Passenger ride quality
2) Automobile cross-traffic ride quality
3) Potential stray current issues
Individual task orders are issued under the master on-call contract to complete critical infrastructure replacement projects. To date, task orders totaling $23,829,801 have been issued on the contract. Based on projects currently identified in UTA’s Transit Asset Management plan to replace aging rail infrastructure, the estimated value of this contact needs to be updated from its original estimate of $25,000,000 that was developed in 2020.
DISCUSSION:
UTA is requesting approval for the estimated value of contract #20-03349VW to be raised from $25,000,000 as estimated in 2020, to $40,000,000, which is the revised estimate as of March 2023. This will allow UTA to replace four interlockings that need to be brought to a state of good repair, complete rail replacement projects where UTA has severely worn and corroding rail, and complete necessary grade crossing replacements that have been identified that have met or exceeded their useful life. UTA intends to exercise one of two one-year extension options for this contract and reprocure the On-Call Infrastructure contract by January 2024.
CONTRACT SUMMARY:
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Contractor Name: |
Stacy and Witbeck, Inc. |
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Contract Number: |
20-03349VW |
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Base Contract Effective Dates: |
February 2, 2021, through December 31, 2023 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$25,000,000 (total contract estimate) $23,829,801 (existing task orders issued) |
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Amendment Amount: |
$15,000,000 (addition to the total contractestimate) |
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New/Total Contract Value: |
$40,000,000 (new total contract estimate) $23,829,801 (existing task orders issued) |
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Procurement Method: |
RFP best value modification |
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Budget Authority: |
SGR and Capital Projects 2023 and 2024 Budget Years |
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ALTERNATIVES:
Reprocure the on-call infrastructure contract earlier than stated in this request. This would delay UTA’s ability to replace aging infrastructure and increase risk of failing rail infrastructure.
FISCAL IMPACT:
This budget is included in the 2023-2027 Capital Program.
ATTACHMENTS:
None