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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
David Hancock, Chief Capital Service Officer |
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PRESENTER(S): |
Jared Scarbrough Director of Capital Design and Construction |
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Jacob Wouden, Project Manager |
TITLE:
title
Change Order: On-Call Infrastructure Maintenance Contract Task Order #24-026 - 9400 South Grade Crossing Replacement (Stacy and Witbeck, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Authorize the Executive Director to execute task order No. 24-026, and associated disbursements, on the On-call Infrastructure Maintenance contact with Stacy and Witbeck Inc. in the amount of $353,051.00 to replace the grade crossing at 9400 South on the N/S line as part of the SGR program.
BACKGROUND:
In December 2023, UTA released a request for procurement (RFP) for an on-call maintenance contractor focused specifically on infrastructure assets. Bids were received and evaluated, and Stacy and Witbeck, Inc. was selected as the winner based on overall scoring using the best value format. The UTA Board of Trustees approved the master task ordering agreement (MTOA) and authorized the Executive Director to execute the contract with Stacy and Witbeck Inc. on April 18, 2024. This MTOA is for three years, plus two one-year options, with a total 5-year not to exceed value of $45,000,000.
UTA’s rail infrastructure is at an age where yearly rehabilitations and replacements need to occur to maintain the infrastructure in a state of good repair. These projects typically address three concerns:
- Passenger ride quality
- Automobile cross-traffic ride quality
- Potential stray current issues
DISCUSSION:
UTA Staff is requesting approval of Task Order 24-026 with Stacy Witbeck, Inc. to complete the removal and replacement of the 9400 South grade crossing on the N/S line in the amount of $353,051.00. The scope of this request includes all time, labor, and other items needed to remove existing crossing and replace it with embedded trackwork. By embedding the crossing, we extend the useful life, provide new rail, and create a smoother ride for both passengers and driving public. This Task Order has been determined to be within the scope of the master Task Ordering Agreement. The Task Order pricing has been determined to be fair and reasonable based on both a UTA Independent Cost Estimate and performance of a Price Analysis.
CONTRACT SUMMARY:
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Contractor Name: |
Stacy and Witbeck, Inc. |
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Contract Number: |
23-03811-24-026 |
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Base Contract Effective Dates: |
April 22, 2024 through December 31, 2027 (the period of performance for this task order is upon approval through December 31,2024) |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$2,825,793 |
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Amendment Amount: |
$353,051 |
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New/Total Contract Value: |
$3,178,844 (the total 5-year NTE value of this MTOA is $45,000,000) |
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Procurement Method: |
RFP best value modification |
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Budget Authority: |
Approved 2024 Capital Budget |
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ALTERNATIVES:
Not replace the crossing
FISCAL IMPACT:
The 2024 approved budget includes $3,000,000 for UTA’s rail infrastructure rehabilitations and replacements. Projected funding requests for 2025, 2026, 2027, and 2028 are outlined below. The total 5-year Not-To-Exceed (NTE) amount is $15,900,000. All funds will come from the Capital Development Budget 40-7393.63000.1002.
2024 Capital Budget Total: $3,000,000
2025 Capital Plan Request: $4,500,000
2026 Capital Plan Request: $2,200,000
2027 Capital Plan Request: $2,200,000
2028 Capital Plan Request: $4,000,000
Expected 5-year Grade Crossing spend: $15,900,000
ATTACHMENTS:
1) Contract/Task Order