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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Cherryl Beveridge, Chief Operating Officer |
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PRESENTER(S): |
Guy Miner, Facilities Maintenance Manager |
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TITLE:
title
Contract: HVAC Replacement at Meadowbrook Building 1 (Carrier Corporation)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve purchase order 17015 under Utah State Contract MA3363 and authorize Executive Director to execute contract and associated disbursements with Carrier Corporation in the amount of $221,063 to replace the existing Carrier 48MA HVAC unit at Meadowbrook 1.
BACKGROUND:
The Carrier 48MA multizone HVAC unit at Meadowbrook 1 has exceeded its useful life and needs to be replaced. The unit suffers frequent failure and is beyond economical repair. Carrier Corporation has identified a compatible, multizone replacement that will not require modification of the existing roof curb, 24-volt controls, thermostats, or wiring. The total cost of replacement is $221,063.00.
DISCUSSION:
UTA Staff is requesting approval of purchase order 17015 to replace the Carrier 48MA multizone HVAC unit at Meadowbrook 1 with Carrier Corporation in the amount of $212,063.00. The scope of the contract includes removing the existing HVAC unit and replacing it with a new, modular 208-230V/3ph, 96% efficient, 11 EER multizone unit. The unit incorporates an economizer, VFD, biometric exhaust, 2-stage heat, and high-efficiency 2” pleated filters and utilizes R410A refrigerant. The work will not interfere with daily operations at Meadowbrook 1. This HVAC replacement has been identified as a 2023 SGR project in accordance with the UTA TAM Plan and is funded in the 2023 Facilities budget. This purchase from Carrier Corporation will be made under the Utah State Contract MA3363.
CONTRACT SUMMARY:
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Contractor Name: |
Carrier Corporation |
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Contract Number: |
PO 17015 Utah State Contract MA3363 |
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Base Contract Effective Dates: |
4/26/23 - 6/30/23 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
$221, 063.00 |
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Procurement Method: |
RFQ |
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Budget Authority: |
Facilities Budget |
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ALTERNATIVES:
There are no viable alternatives. Selecting a Multizone unit from another manufacturer will require modification of the roof and replacement of the existing curb, significantly increasing project time and cost.
FISCAL IMPACT:
Funds are budgeted into the 2023 Facilities Managed Reserve account FMA653, 40-1653.68912
ATTACHMENTS:
1) UTA ORDER 17015 CARRIER CORPORATION
2) State of Utah Cooperative Contract MA3363 (link) <https://statecontracts.utah.gov/Contract/Details/MA3363-Maintenance-Services%7Cf6b32215-23d4-407b-9e62-b56401aac815>