|
TO: |
Board of Trustees |
|
THROUGH: |
Jay Fox, Executive Director |
|
FROM: |
Mary DeLoretto, Chief Capital Services Officer |
|
PRESENTER(S): |
Jared Scarbrough, Director of Capital Construction |
|
|
Kyle Stockley, Manager of Capital Vehicles |
|
|
Zachary Thomas, Acting CR General Manager |
TITLE:
title
Contract: Purchase Five Used Bi-Level Commuter Rail Passenger Vehicles (North County Transit District)
end
AGENDA ITEM TYPE:
Non-Procurement Agreement
RECOMMENDATION:
Approve and authorize the Executive Director to execute the agreement and associated disbursements with North County Transit District (NCTD) to purchase five used commuter rail passenger vehicles for the amount of $1,000,000.
BACKGROUND:
UTA’s bi-level commuter rail vehicles are approaching their mid-life overhaul. The passenger vehicles will be pulled out of service and overhauled. To maintain service, UTA needs to purchase vehicles to replace the vehicles being overhauled. Since this is a purchase and sale agreement between two public entities, the requirements of the Utah Procurement Code are not applicable under Utah Code Section 63G-6a-2103.
DISCUSSION:
By acquiring used rail vehicles, UTA can overhaul its current fleet more effectively. The used vehicles are a fraction of the price of new ones. This will allow UTA to reduce the cost of the overhaul by overhauling multiple vehicles at the same time. This is a significant cost savings, which aligns with the Board of Trustee’s stewardship goal of being responsible with the resources of the community.
The NCTD bi-levels will need to be overhauled prior to being put into revenue service. UTA is writing the technical specification to release an RFP for that service. This pre-procurement request will be brought back to the Board prior to releasing the RFP.
CONTRACT SUMMARY:
|
Contractor Name: |
North County Transit District |
|
Contract Number: |
23-03770 |
|
Base Contract Effective Dates: |
July 5, 2023-December 31, 2023 |
|
Extended Contract Dates: |
N/A |
|
Existing Contract Value: |
$0 |
|
Amendment Amount: |
$1,000,000 |
|
New/Total Contract Value: |
$1,000,000 |
|
Procurement Method: |
Non-Procurement Purchase and Sale Agreement with sister transit agency. |
|
Budget Authority: |
2023-2027 Capital Plan |
|
|
|
ALTERNATIVES:
If we do not purchase the used commuter rail vehicles, there will be several negative impacts to our commuter rail operations:
1. When UTA overhauls its current bi-level fleet, it lessens our spare fleet which could lead to shorter consists thus limiting the seating for our passengers.
2. Slowing the overhaul program of our fleet would lengthen the overhaul schedule and increase the cost.
3. Not overhauling rail vehicles can lead to several problems and challenges that can impact its performance, safety, and longevity. Some examples are:
a. Decreased Reliability: Mechanical failures, electrical malfunctions, and other operational problems may become more frequent, leading to service disruptions and delays.
b. Safety Concerns: Rail vehicles are subject to stringent safety regulations to protect passengers, crew, and the general public. Neglecting overhauls can compromise the safety features and systems of a vehicle.
c. Reduced Performance: Over time, rail vehicles may experience a decline in performance due to wear, corrosion, or outdated technology. Without proper overhauls, these performance issues can persist or worsen.
d. Higher Maintenance Costs: By forgoing overhauls, minor issues that could be addressed during routine maintenance may escalate into more significant problems.
e. Limited Lifecycle: Rail vehicles are designed with an intended lifecycle that can be extended through regular overhauls and refurbishments. Not overhauling a vehicle can accelerate its deterioration and shorten its useful lifespan.
FISCAL IMPACT:
This budget is included in the 2023-2027 Capital Plan
ATTACHMENTS:
1) Purchase and Sale Agreement