|
TO: |
Board of Trustees |
|
THROUGH: |
Jay Fox, Executive Director |
|
FROM: |
Alisha Garrett, Chief Enterprise Strategy Officer |
|
PRESENTER(S): |
Kyle Brimley, IT Director |
|
|
|
TITLE:
title
Change Order: FrontRunner Wi-Fi Service Modification No. 14 - One Year Extension (GBS Group)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve award and authorize Executive Director to execute modification no. 14 to the GBS contract # 15-1268TH for an additional one-year extension through April 30, 2023. The cost for the additional one-year extension is $256,639.67.
BACKGROUND:
UTA has been using the GBS network to provide riders with Wi-Fi for the past 7 years. The integration that GBS gives to UTA through a hybrid system is the only one of its kind in the U.S. The System uses a radio backhaul with a cellular link to fill in the areas that are lacking coverage. Over the last two years UTA has been making upgrades to the system to strengthen the radio connection and reduce dependency on the cellular backup. Currently the system uses 97.8% radio for passenger Wi-Fi.
DISCUSSION:
Extending the contract with GBS allows UTA the time to complete the trackside upgrades needed to alleviate dependency on the cellular backup. The anticipated RFP process planned for 2023 will be much easier and give UTA far more choices for support if the system is not built in the same hybrid configuration.
CONTRACT SUMMARY:
|
Contractor Name: |
GBS Group |
|
Contract Number: |
15-1268TH |
|
Base Contract Effective Dates: |
5/1/2015-4/30/2022 |
|
Extended Contract Dates: |
5/1/2022 - 4/30/2023 |
|
Existing Contract Value: |
$1,999,726.50 |
|
Amendment Amount: |
$256,639.67 |
|
New/Total Contract Value: |
$2,256,366.17 |
|
Procurement Method: |
Sole Source |
|
Budget Authority: |
IT budget |
|
|
|
ALTERNATIVES:
To hold a competitive procurement at this time would result in a substantial duplication of cost and significant inefficiencies.
FISCAL IMPACT:
Costs for this service is included in the approved IT budget, account 5200.50353.92
ATTACHMENTS:
Modification 14 FrontRunner Wi-Fi Extension (GBS Group)
Original GBS Contract
Previous Extension (Modification 3)