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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Cherryl Beveridge, Chief Operating Officer |
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PRESENTER(S): |
Ben Adams, Manager of Commuter Rail Vehicle Maintenance |
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Marco Gamonal, Manager of Light Rail Vehicle Maintenance |
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William Patterson, Assistant Manager of Commuter Rail Vehicle Maintenance |
TITLE:
title
Contract: Light Rail and Commuter Rail Car Cleaning (MasterCorp Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve contract number and authorize the Executive Director to execute the base contract of 3 years and associated disbursements for MasterCorp Inc. in the amount of $4,695,121.41 to provide Light Rail and Commuter Rail Car cleaning services. Future board approval will be requested when exercising the option years.
BACKGROUND:
UTA’s contract for Revenue Vehicle Cleaning expired on June 30, 2023 (the previous contract has been extended to cover the gap between contract effective dates). A new request for proposal (RFP) was sent out for competitive bid. MasterCorp Inc. proposed the best value for the requested services over the course of the next 3 years with an option to continue services for an additional 2 years. This includes nightly cleaning of Rail Vehicles at the maintenance facilities and daily porter cleaning services at the end of lines.
DISCUSSION:
UTA Staff is requesting approval of Contract #22-03712JD to award UTAs three-year Janitorial Contract to MasterCorp Inc. in the amount of $4,695,121.41. The contract also contains two additional one-year options to be exercised at UTA’s sole discretion in the amounts of $1,632,406.17 and $1,685,464.39 respectively. These option years will only be executed after future board approval (as required according to contract value thresholds). MasterCorp Inc. has been in business for more than 40 years. MasterCorp Inc. has held a UTA contract for cleaning UTA Rail Vehicles for the last five years and has delivered excellent service at an excellent price. The size of the company, favorable service history and lowest bid of three contenders demonstrates best value for Rail Vehicle cleaning services. UTA Staff is confident that MasterCorp Inc. will continue to provide UTA with the best service at the best price. This contract has been identified as Contract #22-03712JD and is funded in the 2023 - 2026 Rail Vehicle Maintenance Operating Budgets.
CONTRACT SUMMARY:
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Contractor Name: |
MasterCorp Inc. |
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Contract Number: |
UTA Contract #22-03712JD |
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Base Contract Effective Dates: |
September 13, 2023 through June 30, 2026 |
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Extended Contract Dates: |
Option 1: July 1, 2026 - June 30, 2027 (future approval) Option 2: July 1, 2027 - June 30, 2028 (future approval) |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
$4,695,121.41 |
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Procurement Method: |
RFP |
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Budget Authority: |
Local/ Rail Vehicle Maintenance Operating Budgets |
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ALTERNATIVES:
There are no fiscally feasible alternatives. The alternative is to perform the work with UTA bargaining unit employees which would cost significantly more than the proposed contract.
FISCAL IMPACT:
Funds are budgeted locally in the Maintenance Budgets.
ATTACHMENTS:
1) Contract