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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Jay Fox, Executive Director |
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PRESENTER(S): |
Lowell Bate, IT Project Manager |
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Cody Steffensen, Video Security Technician |
TITLE:
title
Contract: Camera System Overhaul for TRAX and FrontRunner (Dell Marketing L.P.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve award and authorize Executive Director to execute a purchase order, and associated disbursements, with Dell Marketing L.P. in the amount of $3,197,021.50 for the TRAX and FrontRunner video surveillance overhaul project.
BACKGROUND:
The current video surveillance system in UTA train modes is Safety Vison. These systems are now outside of their device lifecycle, which creates failing devices and systems issues with upgrade software. This contract will be for the hardware purchase of cameras and recorders in the FrontRunner and light rail train cars. This will include cameras in the coach car as well. This will be a one-time hardware purchase of Dell systems recorders and cameras to be installed by UTA’s Radio Communications and TRAX maintenance teams at Jordan River service center and Midvale Rail service center.
DISCUSSION:
UTA needs to replace the Old Safety Vision/ Dell systems with new up-to-date hardware and software that has better resolution, more video retention, and best fits UTA’s requirements. The current hardware has been long overdue for replacement and was installed with cameras that were outside of warranty. We currently only capture five to seven days of video in lower resolution, this updated system will give us four to five weeks of video retention in 1080p resolution.
UTA’s Radio Communications, Jordan River and Midvale service center maintenance teams will be performing the installation of these video systems. Phase 1 of the project will be the FrontRunner locomotives installation. Phase 2 of the project will be the installation on coach and cab cars of FrontRunner. Phases 3 through 5 will be the TRAX light rail vehicles installation.
CONTRACT SUMMARY:
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Contractor Name: |
Dell Marketing L.P. |
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Contract Number: |
2303714 |
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Base Contract Effective Dates: |
May 20, 2023 through Dec 31/2023 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
3,197,021.50 |
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Procurement Method: |
State Contract PA2213 |
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Budget Authority: |
2023-2027 Capital Plan |
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ALTERNATIVES:
If Safety Vision/ Dell is unable to provide the upgraded hardware for UTA. Our system will continue degrading with end-of-life hardware that is no longer supported. Not having this system installed would be a detriment to operations, claims and the legal department.
FISCAL IMPACT:
The cost of this project is $3,197,021.50 from the 2023-2027 Capital Plan
ATTACHMENTS:
Purchase Order
Dell Quote
Link <https://statecontracts.utah.gov/Contract/Details/PA2213-IT-Technology%7C783d1c72-2a4b-41e7-ac06-bdbc0a3edc9d> to Dell State contract PA2213