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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Jared Scarbrough, Director of Capital Construction |
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PRESENTER(S): |
Kyle Stockley, Rail Infrastructure Project Manager |
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Jesse Rogers, Vehicle Procurement Admin. Bus |
TITLE:
title
Contract: Forty Foot Bus Order Through Piggyback on Washington State Contract (Gillig, LLC)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize Executive Director to execute a Piggyback order on Washington State contract no. 06719-01, and associated disbursements, with Gillig LLC in the amount of $29,975,312.
BACKGROUND:
This order is to satisfy the 2023 replacements found in the Fleet Transition Plan and consists of 12 CNG buses as well as 38 Clean Diesel buses. Due to manufacturer concerns about market volatility, UTA does not have an existing contract for diesel and compressed natural gas (CNG) 40ft buses. Efforts to procure a new contract for replacement buses are underway, but to provide the needed replacement buses in 2023, UTA will take advantage of the opportunity to purchase buses through a competitively bid Washington State contract with Gillig.
DISCUSSION:
UTA staff is requesting approval of the Order Notice to Proceed on a piggyback order on the Washington State contract with Gillig LLC in the amount of $29,975,312. The requested CNG & Clean diesel low floor buses will replace the following vehicles:
• Twelve 2007 Gillig Transit buses reaching an age of 16 years in 2023.
• Thirty-eight 2009 Gillig Transit buses reaching an age of 14 years in 2023.
The requested replacement buses are part of UTA’s state of good repair program and are budgeted in the 2023 capital budget. If approved, buses will go into production in the 3rd quarter of 2023.
CONTRACT SUMMARY:
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Contractor Name: |
Gillig,LLC |
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Contract Number: |
2020 06719-01 |
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Base Contract Effective Dates: |
4/2021 thru 3/2026 (Delivery to UTA is March 31, 2024) |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$0.00 UTA (Washington State contract value not disclosed) |
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Amendment Amount: |
$29,975,312 |
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New/Total Contract Value: |
$29,975,312 UTA (Washington State contract value not disclosed) |
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Procurement Method: |
Piggyback contract options (Washington State RFP initially) |
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Budget Authority: |
2023-2027 5-year Capital Plan |
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ALTERNATIVES:
Do not order buses and delay replacement.
FISCAL IMPACT:
These bus replacements are included in UTA’s approved 5-Year Capital Plan.
ATTACHMENTS:
NTP Piggyback Contract 06719
State of Washington Fully executed contract
Bus Authorization SLC 12.20.22