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TO: |
Board of Trustees |
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THROUGH: |
Mary DeLoretto, Interim Executive Director |
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FROM: |
Todd Mills, Director of Supply Chain |
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PRESENTER(S): |
Todd Mills, Director of Supply Chain |
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TITLE:
title
Pre-Procurements
- Fuel Price Risk Management
- Customer Relations Management Software
end
AGENDA ITEM TYPE:
Pre-Procurement
RECOMMENDATION:
Informational report for discussion
BACKGROUND:
Utah’s Public Transit District Act requires all contracts valued at $200,000 or greater be approved by the UTA Board of Trustees. This informational report on upcoming procurements allows Trustees to be informed and provide input on upcoming procurement projects. Following the bid solicitation and contract negotiation process, final contracts for these projects will come before the board for approval.
DISCUSSION:
• Fuel Price Risk Management. This is a procurement to contract with a firm to provide fuel price risk management advisory services to the Agency for a period of (5) five years. Currently, UTA utilizes about 3 million gallons of diesel fuel annually to operate its buses and commuter rail. UTA has established a Fuel Energy Forward Pricing Strategy (FEFPS) as a budget risk reduction tool utilizing futures contracts to reduce budget risk and manage the diesel fuel cost. The successful proposer will perform on-going analysis of the heating oil (ultra-low Sulphur diesel) futures market, to assist UTA in determining its proper futures market position in light of UTA’s present and anticipated future fuel requirements and current heating oil market conditions including measures of price, risk, and expectations. The successful proposer will trade futures contracts under the guidance of UTA. This procurement will be conducted as an RFP, where technical criteria will be evaluated and scored in addition to price. (Req. 10222, Troy Bingham)
• Customer Relations Management Software. This is a procurement for a new Customer Relations Management Software. Currently UTA uses a web-based transit business analytics and data management system software application to support the Customer Service Department in managing the day-to-day interactions with customers. The current Customer Relationship Management (CRM) tool (TransTrack) license is being extended through 2022, during which time this procurement will take place and a new contract will be established. This procurement will be conducted as an RFP, where technical criteria will be evaluated and scored in addition to price. (Req. 10030, GJ LaBonty)
ATTACHMENTS:
None