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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Mary DeLoretto, Chief Service Development Officer |
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PRESENTER(S): |
David Hancock, Director of Capital Construction |
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Kyle Stockley, Rail Infrastructure Project Manager |
TITLE:
title
Change Order: On-Call Infrastructure Maintenance Contract Task Order #22-48 - Grade Crossing Replacement at Maple Way on the West Valley Line (Stacy and Witbeck, Inc)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve task order #22-48 to the on-call maintenance contract with Stacy and Witbeck and authorize the Executive Director to execute the task order and associated disbursements in the amount of $219,347.
BACKGROUND:
In October 2020, UTA released a request for procurement (RFP) for an on-call maintenance contractor focused specifically on infrastructure assets. Bids were received and evaluated, and Stacy and Witbeck Inc. was selected as the winner based on overall scoring using the best value format. The UTA Board of Trustees approved the contract and authorized the Executive Director to execute the contract with Stacy and Witbeck Inc. on January 27, 2021. This contract is for three-years with two one-year options.
UTA’s rail infrastructure is at an age where yearly rehabilitations and replacements need to occur to maintain the infrastructure in a state of good repair. These projects typically address three concerns:
1) Passenger ride quality
2) Automobile cross-traffic ride quality
3) Potential stray current issues
DISCUSSION:
As part of the on-going state of good repair activities, UTA is planning to complete full replacement of the grade crossings at six locations along our rail corridors this year. These grade crossing projects typically involve removal and replacement or rehabilitation of the rail, crossing panels, and tubs, as well as earth stabilization efforts. The useful life of a grade crossing is approximately 10 years. Each grade crossing will be replaced under a separate Task Order. Task Order #22-48 is for removal and replacement of the at-grade crossing at Maple Way on the West Valley Line with 130 track feet (TF) of embedded track crossing.
The Task Orders have been determined to be within the scope of the master Task Ordering Agreement. The Task Order pricing has been determined to be fair and reasonable based on both a UTA Independent Cost Estimate and performance of a Price Analysis.
CONTRACT SUMMARY:
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Contractor Name: |
Stacy and Witbeck Inc. |
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Contract Number: |
20-03349-48 |
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Base Contract Effective Dates: |
January 1, 2021 through December 31, 2023 |
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Extended Contract Dates: |
Completion date for task order 48 is December 31, 2022 |
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Existing Contract Value: |
$17,127,984 |
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Amendment Amount: |
$219,347 |
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New/Total Amount Contract Value: |
$17,347,331 |
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Procurement Method: |
RFP best value modification |
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Funding Sources: |
SGR and Capital Projects 2022 Budget |
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ALTERNATIVES:
N/A
FISCAL IMPACT:
This budget is included in the 2022 Capital Program
ATTACHMENTS:
1) Task Order