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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Mary DeLoretto, Chief Service Development Officer |
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PRESENTER(S): |
Dean Hansen, Systems Engineering Manager |
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TITLE:
title
Change Order: On-Call Systems Maintenance Task Order #23-012 - 5300 S. to 5400 S. Construction (Rocky Mountain Systems Services)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve task order #23-012 (5300 S.-5400 S. Construction) to on-call systems maintenance contract with Rocky Mountain Systems Services (RMSS) and authorize the Executive Director to execute task order and associated disbursements in the amount of $1,615,102.
BACKGROUND:
Following Board of Trustees approval on February 24, 2021, , UTA executed contract 20-03382VW with Rocky Mountain Systems Services (RMSS) for on-call systems maintenance on March 2, 2021. The term of this contract is for three years with two one-year term options. RMSS was selected based on best value procurement methodology. On November 18, 2022, UTA approved change order #23-001 to exercise the two, one-year term options, ending on December 31, 2025, however it is the intention of UTA to terminate the contract early and re-procure the master task ordering agreement. The original contract value was estimated at $15,000,000. On April 12, 2023, the UTA Board of Trustees approved an increase of the estimated contract value to $30,000,000.
Typical task orders under this contract include:
• Support for rail and maintenance of way systems
• Upgrades, repairs, analysis, and training of train control systems
• Monitoring and analysis of stray current
• Repair, maintenance, and training of overhead contact systems and traction power substations
• Inspection, connection, and repair of traffic signals
DISCUSSION:
UTA is requesting approval of task order #23-012 with RMSS. This task order upgrades the 5300 South & 5400 South TRAX crossovers from electric locks to signalized interlockings with powered switch machines and replaces the existing signal houses. Modifications to the following locations are required to fully integrate the changes into the system:
• Vine Street - Reconfigure northbound crossing
• S92544RC - Removal of existing signals and all applicable equipment
• S9122RC - Install new signal processor
• 5813 South - Modifications to allow bi-directional operation
• 5900 South - Modifications to allow bi-directional operation
• 6100 South - Modifications to allow bi-directional operation
• Lovendahl - Install wayside software
• Sugar - Install wayside software
• Jordan River - Install back-office software
CONTRACT SUMMARY:
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Contractor Name: |
Rocky Mountain Systems Services (RMSS) |
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Contract Number: |
20-03382VW-23-012 |
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Base Contract Effective Dates: |
March 2, 2021, through December 31, 2023 |
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Extended Contract Dates: |
through December 31, 2025 |
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Existing Contract Value: |
$17,523,426 |
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Amendment Amount: |
$1,615,102 |
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New/Total Contract Value: |
$19,138,528 |
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Procurement Method: |
RFP best value modification (Master Task Ordering Agreement) |
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Budget Authority: |
2023-2027 Capital Plan |
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ALTERNATIVES:
Disapprove task order. The existing TRAX crossovers require hand-operated switching which poses a safety risk to operators. Hand-operated switching is also less efficient and requires more time and resources to operate.
FISCAL IMPACT:
Costs for this task order total $1,615,102, which is included in the 2023-2027 Capital Plan
ATTACHMENTS:
Task Order #23-012