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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
David Hancock, Chief Capital Services Officer |
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PRESENTER(S): |
Jesse Rogers, Bus Vehicle Procurement Project Manager |
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TITLE:
title
Contract: UTA Support Fleet Purchase Order (Ken Garff West Valley Ford, LLC)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Ratify the execution of purchase order 17191 under Utah State Contract MA3790 and associated disbursements with Ken Garff West Valley Ford, LLC in the amount of $2,905,403.00 for purchase of 57 vehicles.
BACKGROUND:
In an effort to replace many older vehicles in UTA’s support fleet, the vehicle procurement team plans to procure 116 vehicles in 2024. This purchase order is part of an advance procurement request to leverage order windows for 2024 that are open in 4th quarter 2023. the Board approved this procurement request on October 25, 2023 with a blanket PO referencing various state contracts from which individual purchase orders such as this one will be made.
DISCUSSION:
The team has received quotes from Ken Garf and has issued a PO totaling 57 vehicles to include 20 F-150s, 4 F-250s, 5 F-350s, 3 F-550s and 25 Ford Transit vans for a total of $2,905,403.00. The remainder of the pre-approved vehicle purchases will be made under separate purchase orders.
CONTRACT SUMMARY:
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Contractor Name: |
Ken Garff West Valley Ford, LLC |
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Contract Number: |
PO 17161 |
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Base Contract Effective Dates: |
10/21/2023thru 9/26/2024 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
$2,905,403.00 |
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Procurement Method: |
State Contract #MA3790 |
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Budget Authority: |
2024-2028 Capital Plan |
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ALTERNATIVES:
Defer replacements to future budget year.
FISCAL IMPACT:
This project is included in the 2024-2028 Capital Plan
ATTACHMENTS:
UTA Purchase Order 17161