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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Mary DeLoretto, Chief Service Development Officer |
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PRESENTER(S): |
Jared Scarbrough, Director of Capital Construction |
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TITLE:
title
Change Order: On-Call Systems Maintenance Task Order #035 - Fiberoptic Infrastructure HDPE Micro-Duct (Rocky Mountain Systems Services)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve task order #035 (Fiberoptic Infrastructure HDPE Micro-Duct) to on-call systems maintenance contract with Rocky Mountain System Services (RMSS) and authorize the Executive Director to execute contract and associated disbursements in the amount of $582,132.
BACKGROUND:
In November 2020, UTA released a request for procurement (RFP) for an on-call maintenance contractor focused specifically on systems engineering and maintenance support. Rocky Mountain Systems Services (RMSS) was selected as the winner based on overall scoring using the best value format. The UTA Board of Trustees approved the contract and authorized the Executive Director to execute the contract with RMSS on February 24, 2021. This contract is for three years with two, one-year options.
Typical task orders under this contract include:
• Subject matter experts to support UTA rail systems and MOW systems departments.
• Train Control System upgrades, repairs, analysis, and training
• Stray Current monitoring and analysis
• OCS/TPSS repair, maintenance, and training
• Traffic Signal inspections, connections, repairs, and coordination
DISCUSSION:
UTA Staff is requesting approval of task order #035 with RMSS. This task order is for the procurement of HDPE micro-duct and networking equipment for two, separate projects: Trax Blue line (Sandy Civic Center Station to I-Hub Station) and the University Red line (Main St./400 South to Medical Center Station/E5 TPSS). Quantities shall also accommodate new fiber paths for future expansion.
Materials:
TRAX - North/South Mainline
• 2-1 hybrid microduct/innerduct
• RuggedComm RX1500 layer 3 ethernet switches
• SPF optical modules
• Fiber distribution panels
• Fiber Splice Trays
• Fiber termination plates
TRAX - University Line
• Type 2 x single microduct/innerduct
• RuggedComm RX1500 layer 3 ethernet switches
• SPF optical modules
• Fiber distribution panels
• Fiber Splice Trays
• Fiber termination plates
CONTRACT SUMMARY:
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Contractor Name: |
Rocky Mountain Systems Services |
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Contract Number: |
20-03382VW-035 |
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Base Contract Effective Dates: |
March 3, 2021 through December 31, 2025 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$10,796,195 |
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Amendment Amount: |
$582,132 |
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New/Total Contract Value: |
$11,378,327 |
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Procurement Method: |
RFP best value modification |
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Budget Authority: |
Local & Federal Funds: TPSS/OCS Rehab Budget |
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ALTERNATIVES:
Disapprove task order. This would leave RMSS without the necessary materials to carry out systems maintenance activities.
FISCAL IMPACT:
This budget is included in the 2023 Capital Program.
ATTACHMENTS:
Task Order #035