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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Jon Larsen, Chief Capital Services Officer |
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PRESENTER(S): |
Jared Scarbrough, Director of Capital Construction and Design |
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TITLE:
title
Task Order: On-Call Infrastructure Maintenance Contract Task Order #26-001 - 2026 Project Manager/Superintendent Fees (Stacy and Witbeck, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute Task Order 26-001 and associated disbursements on the On-Call Infrastructure Maintenance task ordering contract (MTOA) with Stacy and Witbeck, Inc. with an effective date of January 1, 2026 in the amount of $657,280 to pay for Pre-Construction and Construction Management fees for the Infrastructure Project Manager (PM) and Superintendent (SM) from January 2026 to December 2026.
BACKGROUND:
In December 2023, UTA released a Request for Proposal (RFP) for an on-call maintenance contractor focused specifically on infrastructure assets. Bids were received and evaluated, and Stacy and Witbeck, Inc. was selected as the winner based on overall scoring using the best value format. The UTA Board of Trustees approved the contract and authorized the Executive Director to execute the contract with Stacy and Witbeck Inc. on April 18, 2024. The MTOA is for three years, plus two one-year options, with a total 5-year not to exceed value of $45,000,000.
As part of the MTOA, we required the selected contractors to provide a dedicated project manager and a supporting construction manager who will be located at Jordan River Rail Service Center. These two full-time members would be dedicated to UTA and focus on responding to all questions and needs from the Rail Infrastructure Project Manager. It is required that these fees would be billed as part of each task order to track PM/SM time and costs accordingly.
DISCUSSION:
UTA Staff is requesting approval of Task Order 26-001 with Stacy and Witbeck, Inc. in accordance with section "A" of the Stacy and Witbeck, Inc. Price Proposal Form for the On-Call Transit Infrastructure Construction, Maintenance and Repair Project proposal and agreed upon contract rates, to pay for January through December of 2026 Pre-Construction and Construction Management Fees. The approval, if granted, authorizes an effective date of January 1, 2026.
The 2026 rates are as follows:
Infrastructure Project Manager - $144.00/Hr. Budgeting for 40 hours a week for 12 months
Infrastructure Superintendent - $172.00/Hr. Budgeting for 40 hours a week for 12 months
2026 Combined budget total fee would be $657,280.00
CONTRACT SUMMARY:
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Contractor Name: |
Stacy and Witbeck, Inc. |
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Contract Number: |
23-03811-26-001 |
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Base Contract Effective Dates: |
MTOA: April 18, 2024 through April 30, 2027 |
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Task Order: Jan 1, 2026, through December 31, 2026 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$26,449,146.64 |
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Amendment Amount: |
$657,280 |
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New/Total Contract Value: |
$27,106,426.64 |
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Procurement Method: |
RFP Best Value |
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Budget Authority: |
Approved 2026 Capital Budget |
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ALTERNATIVES:
Disapprove the task order. Do not pay Pre-Construction and Construction Management fees, which would stop all On-call work and State of Good Repair (SGR) replacements. This would not be consistent with the original scope and solicitation of this contract.
FISCAL IMPACT:
The 2026-2030 approved Five Year Capital Plan includes $657,280 for the 2026 Pre-Construction and Construction Management fees task order. This work will occur in 2026 under the Rail Replacement project (SGR385).
• 2026 Task Order Total: $657,280
Total Master Task Ordering Agreement not-to-exceed $45,000,000
Total Master Task Ordering Agreement remaining balance: $17,893,573.36
The 2026 approved budget for SGR385 includes $6,250,00 for UTA’s Rail Replacement Projects. These fees are anticipated to cover all the 2026 fees.
ATTACHMENTS:
• Task Order: On-Call Infrastructure Maintenance Contract Task Order #26-001 - 2026 Project Manager/Superintendent Fees (Stacy and Witbeck, Inc.)