|
TO: |
Board of Trustees |
|
THROUGH: |
Jay Fox, Executive Director |
|
FROM: |
David Hancock, Chief Capital Service Officer |
|
PRESENTER(S): |
Jared Scarborough, Director Capital Design and Construction |
|
|
Jacob Wouden, Project Manager |
TITLE:
title
Change order: On-Call Infrastructure Maintenance Contract Task Order #24-022 - 1700 S TRAX Grade Crossing (Stacy and Witbeck, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Authorize the Executive Director to execute task order No. 24-022, and associated disbursements, on the on-call infrastructure maintenance task ordering contract with Stacy and Witbeck, Inc. in the amount of $332,276.00 to replace the grade crossing at 1700 S on the N/S line as part of the SGR program.
BACKGROUND:
In December 2023, UTA released a request for procurement (RFP) for an on-call maintenance contractor focused specifically on infrastructure assets. Bids were received and evaluated, and Stacy and Witbeck, Inc. was selected as the winner based on overall scoring using the best value format. The UTA Board of Trustees approved the master task ordering agreement (MTOA) and authorized the Executive Director to execute the contract with Stacy and Witbeck Inc. on April 18, 2024. The MTOA has a base term of three years with 2 option years, and a total not to exceed value of $45,000,000 over 5 years.
UTA’s rail infrastructure is at an age where yearly rehabilitations and replacements need to occur to maintain the infrastructure in a state of good repair. These projects typically address three concerns:
- Passenger ride quality
- Automobile cross-traffic ride quality
- Potential stray current issues
DISCUSSION:
UTA Staff is requesting approval of Task Order 24-022 with Stacy Witbeck, Inc. to complete the removal and replacement of the 1700 S Grade Crossing on the N/S line in the amount of $332,276.00. The scope of this request includes all time, labor, and other items needed to remove existing crossing and replace it with embedded track work. By embedding the crossing, we extend the useful life, provide new rail, and create a smoother ride for both passengers and driving public. This Task Order has been determined to be within the scope of the master Task Ordering Agreement. The Task Order pricing has been determined to be fair and reasonable based on both a UTA Independent Cost Estimate and performance of a Price Analysis.
CONTRACT SUMMARY:
|
Contractor Name: |
Stacy and Witbeck, Inc. |
|
Contract Number: |
23-03811 |
|
Base Contract Effective Dates: |
April 18, 2024 through December 31, 2027 |
|
Extended Contract Dates: |
N/A |
|
Existing Contract Value: |
$870,605 |
|
Amendment Amount: |
$332,276 |
|
New/Total Contract Value: |
$1,202,881 |
|
Procurement Method: |
RFP best value modification |
|
Budget Authority: |
Approved 2024 Capital Budget |
|
|
|
ALTERNATIVES:
Not do the crossing which could lead to further damage of trains and private vehicles.
FISCAL IMPACT:
The Budget for this task order is included in the 2024 Approved Capital Budget
Project SGR393
2024 Capital Budget: $4.689 million Available 2024 Budget: $3.956 million
2025 Capital Plan: $4.5 million
2026 Capital Plan $2.0 million
2027 Capital Plan 2.2 million
2028 Capital Plan 4.0 million
ATTACHMENTS:
1) Task Order