TO: Board of Trustees
THROUGH: Mary DeLoretto, Interim Executive Director
FROM: Nichol Bourdeaux, Chief Planning and Engagement Officer
PRESENTER(S): G.J. LaBonty, Manager of Customer Experience
TITLE:
title
Contract: Bus Real Time Information (RTI) Construction Services (Skyline Electric Company)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve award and authorize Executive Director to execute a contract and associated disbursements with Skyline Electric Company for RTI construction services in the amount of $651,902
BACKGROUND:
At Utah Transit Authority (UTA) the customer experience is a key factor in retaining and acquiring new riders. Relevant information about transit vehicle departure times helps UTA customers make important decisions about when and where they will use our services.
DISCUSSION:
This contract is for the installation of electronic signage with real-time bus departure information at several of our high-volume bus stops. This pilot project will include areas where buses and trains have co-located stops (Intermodal Hubs) in order to inform customers either transferring from trains to buses or arriving by some other means to the bus stop, when the next bus on a particular route departs.
Unforeseen Site Condition: After the award, the contractor came on a site visit and learned that at two of the locations there was an embedded snow melt system in the concrete and the location of the pole foundations. We met on site and agreed upon a better solution for these two locations that would not require the contractor to have to sawcut the concrete. The new solution was to mount the signs to existing steel poles near the bus hubs. The redesign of the mounts at these two locations added an additional $34,000 to the contractor’s original quote. The statement of work was amended to reflect these two changes from the original statement of work. The contract contains both the original and the add-on statement of work for the differing site condition. The original contract amount was $617, 558. The add-on work for the differing site condition was $34,343.79 for a new total of $651,901.79.
The price is deemed fair and reasonable because of the competitive nature of the procurement.
CONTRACT SUMMARY:
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Contractor Name: |
Skyline Electric Company |
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Contract Number: |
21-03456BM |
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Base Contract Effective Dates: |
Effective date through October 31, 2022 |
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Extended Contract Dates: |
NA |
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Existing Contract Value: |
$651,901.79 |
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Amendment Amount: |
NA |
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New/Total Amount Contract Value: |
$651,901.79 |
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Procurement Method: |
RFP (Best Value) |
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Funding Sources: |
CMAQ Grant and UTA funds |
ALTERNATIVES:
Do not install the proposed Bus Real Time Information signs for the two sites.
FISCAL IMPACT:
This project is funded by a CMAQ grant that requires a 7% Local Match - $45,633 (UTA local funds) Local funds contained in department budget.
ATTACHMENTS:
Contract