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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Mary DeLoretto, Chief Capital Services Officer |
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PRESENTER(S): |
Jared Scarbrough, Director of Capital Construction |
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Kyle Stockley, Manager of Capital Vehicles |
TITLE:
title
Contract: Head End Power Training Module (Wabtec Transportation Systems, LLC)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Authorize the Executive Director to execute a contract and associated distributions with Wabtec Transportation Systems. LLC to purchase the Head End Power (HEP) Training Module for the not-to-exceed amount of $847,175.
BACKGROUND:
Maintenance Training has put together the commuter rail maintenance training program. They are starting to assemble the necessary equipment to provide training. This procurement will procure the HEP training equipment.
DISCUSSION:
One piece of the commuter rail training program is to train employees on how to maintain HEP systems. The HEP is the electrical power distribution system on commuter rail passenger vehicles. The HEP power source at the front or 'head' of a train is located at the rear of the locomotive which provides the electricity used for heating, lighting, electrical and other power needs.
This procurement will be done on a sole source basis as approved by the UTA Sole Source Review Committee. This particular Wabtec training module will uniquely replicate the exact power systems and support modules used on UTA’s locomotives.
CONTRACT SUMMARY:
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Contractor Name: |
Wabtec Transportation Systems, LLC |
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Contract Number: |
22-03660 |
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Base Contract Effective Dates: |
5/22/2023 |
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Extended Contract Dates: |
2/28/2024 |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
$ 847,175 |
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Procurement Method: |
Sole Source |
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Budget Authority: |
2023-2027 Capital Plan |
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ALTERNATIVES:
If we do not procure the training module, training UTA employees would be inefficient due to the availability of the proper training aids. The only alternative is to train using the equipment located on the locomotive. There are two problems with this.
1. The locomotives are not readily available for training. The vehicles are either in service or undergoing maintenance.
2. If the locomotives were available, there is not adequate space to perform the training. The HEP is in the rear of the locomotive compartment and not accessible for training.
FISCAL IMPACT:
This expense is included in the 2023-2027 Capital Plan
ATTACHMENTS:
1) Contract