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Type:
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Procurement Contract/Change Order
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Status:
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Passed
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On agenda:
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6/23/2021
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Final action:
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6/23/2021
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Title:
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Change Order: 5310 ADA Accessible Transits - 5th Order (Lewis Bus Group)
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TO: Board of Trustees
THROUGH: Carolyn Gonot, Executive Director
FROM: Eddy Cumins, Chief Operating Officer
PRESENTER(S): Eddy Cumins, Chief Operating Officer
Ryan Taylor, Special Services General Manager
TITLE:
title
Change Order: 5310 ADA Accessible Transits - 5th Order (Lewis Bus Group)
end
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AGENDA ITEM TYPE: |
Procurement Contract/Change Order |
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RECOMMENDATION: |
Approve, and authorize Executive Director to execute, the change order and associated disbursements for the Fifth Order on the contract with Lewis Bus Group Inc. for the purchase of accessible vans in the amount of $621,041. |
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BACKGROUND: |
UTA released a request for proposal (RFP) on May 15, 2017 for 9-12 passenger accessible vans for UTA Paratransit and Coordinated Mobility Departments. The base order was for 6 vans with options for 36 more over 5 years. Lewis Bus Group was awarded the contract on August 23, 2017. The initial order on the contact was for six vans leaving 36 options remaining. This is the fifth order on the contract and is for nine vans leaving 12 twelve options available. The contract with Lewis Bus Group expires on August 23, 2022. This change order will fulfill UTA’s obligation as the designated recipient of FTA 5310 Enhanced Transportation for Seniors and People with Disabilities funding. UTA’s 5310 Program Management Plan (PMP) requires UTA to purchase all capital items over $3,000 to ensure compliance with federal procurement rules. This change order will allow UTA to purchase accessible vans for the FY2018 subawards. The contract associated with this order was procured through a formal RFP process with quality and price evaluated separately. The vans purchased are the fulfillment of FTA 5310 pass-through awards to agencies in the communities within UTA’s service area that fall within the three large urbanized areas (UZA). Awards are made through a competitive application process including scoring and ranking of projects by the Local Mobility Councils for each UZA. The vehicles will be used to provide transportation to seniors and people with disabilities when public transportation will not meet their needs. |
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DISCUSSION: |
UTA Staff is requesting approval of change order five with Lewis Bus Group to purchase nine accessible vans in the amount of $621,041. These vans will be up-fitted Ford Transits and upon arrival will be issued to the following agencies: • Odyssey House - Two extra-long Ford Transit vans with the high roof option. Total price: $137,815 • United Way - Two extra-long Ford Transit vans with the high roof option. Total price: $137,815 • TURN Community Services - Five extra-long Ford Transit vans with high roofs. Total price: $344,737 • An additional $675 will be paid from UTA 5310 Administrative funds for one additional key for each vehicle to be held by UTA for the federal useful life of the vehicles. Title to the vehicles will be vested in each subrecipient with UTA holding a lien on the vehicles through their Federal Useful Life. During this time UTA will require compliance reviews and reporting on the vehicles by the subrecipients through UTA’s ZoomGrants and RidePilot grant management systems. |
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CONTRACT SUMMARY: |
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Contractor Name: |
Lewis Bus Group |
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Contract Number: |
17-2221PP |
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Base Contract Effective Dates: |
August 23, 2017 to August 27, 2022 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$1,302,922 |
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Amendment Amount: |
$621,041 |
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New/Total Amount Contract Value: |
$1,923,963 |
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Procurement Method: |
RFP |
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Funding Sources: |
FTA 5310 pass through funds and subrecipient local funds |
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ALTERNATIVES: |
If this purchase is not made UTA would be out of compliance with its 5310 Program Management Plan and subject to FTA corrective action. |
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FISCAL IMPACT: |
There is no fiscal impact for UTA, all funds come from 5310 pass-through-funds and subrecipient local funds. |
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ATTACHMENTS: |
1) Contract Change Order- 5th Order 2) Original Contract (Lewis Bus Group) |
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