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Legislation Details
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Type:
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Procurement Contract/Change Order
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Status:
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Passed
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On agenda:
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7/14/2021
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Final action:
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7/14/2021
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Title:
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Contract: TRAX and FrontRunner Automatic Passenger Counting (APC) and Real Time Passenger Information (RTPI) Support (Innovations in Transportation, Inc. INIT)
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TO: Board of Trustees
FROM: Alisha Garrett, Chief Enterprise Strategy Officer
PRESENTER(S): Dan Harmuth, IT Director
TITLE:
title
Contract: TRAX and FrontRunner Automatic Passenger Counting (APC) and Real Time Passenger Information (RTPI) Support (Innovations in Transportation, Inc. INIT)
end
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AGENDA ITEM TYPE: |
Procurement Contract/Change Order |
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RECOMMENDATION: |
Approve and ratify the 5-year contract and associated disbursements with INIT to support: Automatic Passenger Counting (APC) system on Light Rail and Commuter Rail, and Real Time Passenger Information (RTPI) on Commuter Rail. The total contract value is $602,343.54. |
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BACKGROUND: |
APC provides ridership and reliability data for service development and allows UTA to meet all federally mandated data collection and submission to the National Transit Database (NTD) which impacts agency funding rates based on ridership. RTPI on FrontRunner provides automated visual and audio announcements onboard the train for our customers with disabilities; thus supporting our ADA goals. Without an automated system to collect ridership and reliability data it would be necessary to manually count riders boarding and alighting each Trax and Commuter rail train cars. The accuracy of our ridership would be impacted because of the reduced coverage of trips counted. APC covers 100% of our Rail fleet, 24/7/365 and scheduled and unscheduled trips. The APC levels of accuracy is 95%. |
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DISCUSSION: |
INIT services are used for ridership and reliability reports for TRAX and FrontRunner, FrontRunner RTPI for on-board automated announcements, and operations to manage trains block assignment and vehicle location tracking. This is a sole source contract reviewed and approved by the UTA Sole Source Review Board. The period of performance began on January 1, 2021 and extends through December 31, 2026. UTA has the option to cancel at the end of each one-year period if desired. |
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CONTRACT SUMMARY: |
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Contractor Name: |
INIT Innovations in Transportation, Inc. |
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Contract Number: |
21-03423 |
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Base Contract Effective Dates: |
1/1/2021-12/31/2026 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Amount Contract Value: |
$113,454.16 per year for 5 years with an annual increase of 3% for escalation. Coming in at a total of $602,343.54. Year 1 $113,454.16 Year 2 $116,857.78 Year 3 $120,363.52 Year 4 $123,974.42 Year 5 $127,693.66 Total $602,343.54 |
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Procurement Method: |
Sole Source |
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Funding Sources: |
Federal/Local |
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ALTERNATIVES: |
To compensate for APC failures, it would require manual counts. • Changes in how ridership is reported will need approval from NTD & FTA • Loss of APC certification on Rail Services, requiring new processes • Manual counting typically uses a random sampling plan to compensate for reduced resources, impacting coverage • Manual Counting is prone to human error and environment conditions • Reports would be affected due to the time it takes to collect and enter passenger counts. |
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FISCAL IMPACT: |
The budget is included in the annual operating budget each year. Annual support renewal (APC+RTPI) $113,454.16 (for year 1) APC annual support renewal $58,687.00 RTPI annual support renewal $54,767.16 |
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ATTACHMENTS: |
1) Contract |
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