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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Mary DeLoretto, Chief Service Development Officer |
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PRESENTER(S): |
Jared Scarbrough, Acting Director of Capital Construction |
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Dane Cooley, Manager of Quality and Construction Oversight |
TITLE:
title
Contract: On-Call Material Testing Services (CMT Engineering Laboratories)
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AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve the Construction Materials Testing Professional Services Contract with CMT Engineering Laboratories and authorize the Executive Director to execute the contract and associated disbursements in the not to exceed amount of $500,000 over 5 years.
BACKGROUND:
On December 15, 2021, UTA issued a Request for Proposal (RFP) encouraging interested parties to submit proposals to perform construction materials testing services for various UTA construction projects as described in the RFP. Upon evaluation of the proposals submitted, UTA selected CMT Engineering Laboratories as the qualified Consultant to perform the services.
DISCUSSION:
UTA Staff is requesting the approval of Contract #21-03453VW with CMT Engineering Laboratories to perform the material testing activities on a time and materials basis. . The agreement has an initial period of performance of 2 years with three additional one-year options to be exercised at UTA’s sole discretion. The fully loaded labor rates for each category of labor to be utilized under the contract have been fixed and are considered fair and reasonable based on the competitive nature of the procurement and UTA’s independent cost estimate. UTA will be invoiced on a monthly basis per project for the hours worked and tests performed. The contract contains a Not-To-Exceed cap of $100,000 annually and $500,000 for the life of the contract including all three options.
CONTRACT SUMMARY:
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Contractor Name: |
CMT Engineering Laboratories |
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Contract Number: |
21-03453VW |
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Base Contract Effective Dates: |
Effective date April 2022 through 3/31/2024 |
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Extended Contract Dates: |
Three available one-year options to be exercised in UTA’s sole discretion. |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Amount Contract Value: |
NTE of $100,000 on an annual basis and $500,000 for the life of the contract including all 3 options. Click or tap here to enter text. |
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Procurement Method: |
RFP best value |
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Funding Sources: |
Various capital construction project budgets |
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ALTERNATIVES:
If this contract is not approved, the required QA/QC services will not be able to continue.
FISCAL IMPACT:
This budget is included in the 2022 Capital Program construction project budgets.
ATTACHMENTS:
1) Contract