|
Legislation Details
|
Type:
|
Procurement Contract/Change Order
|
Status:
|
Passed
|
|
On agenda:
|
2/22/2023
|
Final action:
|
2/22/2023
|
|
Title:
|
Contract: Oil, Lubricant, and Fluid Products for Bus and Rail Maintenance (Crus Oil, Inc.)
|
|
TO: |
Board of Trustees |
|
THROUGH: |
Jay Fox, Executive Director |
|
FROM: |
Cherryl Beveridge, Chief Operating Officer |
|
PRESENTER(S): |
Nathan Hess, Fleet Engineering Supervisor |
|
|
Brent Miller, Contract Buyer |
TITLE:
title
Contract: Oil, Lubricant, and Fluid Products for Bus and Rail Maintenance (Crus Oil, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve award and authorize Executive Director to execute this contract and associated disbursements with CRUS Oil to provide oil, lubricant, and fluids as presented in the amount of $530,915.
BACKGROUND:
UTA’s revenue vehicles require regular service intervals to maintain the warranty and life expectancy of our vehicles. These fluids are an integral part of maintaining our fleet. UTA has a long-standing relationship with CRUS Oil providing high quality products and service that meet our specifications and service needs. CRUS Oil is a local distributor in the Wasatch Front area.
DISCUSSION:
This procurement was completed as an invitation for bid (IFB) and resulted in contracts between Utah Transit Authority (UTA) and multiple awardees (see below) to supply UTA with oils, lubricants, and fluids for all of its bus & rail divisions in support of vehicle and facility maintenance.
Solicitation: IFB 22-03628BCM for RSS 11291.
Applicable Contracts: 22-036281, 22-036282, 22-036283, 22-036284, & 22-036285
These contracts will be for five (5) years to commence upon approval and will expire when all services have been received approximately December 31,2027. The combined pricing for all five (5) contracts is estimated at $5,940,353.07 over a five (5) year period.
|
|
Yr1 (2023) |
Yr2 (2024) |
Yr3 (2025) |
Yr4 (2026) |
Yr5 (2027) |
5yr Total/Supplier (PO) |
|
Crus Oil |
$ 113,345.09 |
$ 121,890.47 |
$ 76,299.13 |
$ 133,723.24 |
$ 85,657.03 |
$ 530,914.97 |
|
Rhinehart Oil |
$ 80,553.78 |
$ 216,918.44 |
$ 212,665.13 |
$ 216,918.44 |
$ 212,665.13 |
$ 939,720.93 |
|
Senergy Petroleum |
$ 2,095.47 |
$ 2,158.33 |
$ 2,201.51 |
$ 2,245.52 |
$ 2,290.45 |
$ 10,991.28 |
|
Solutions Plus |
$ 66,233.70 |
$ 69,169.46 |
$ 69,392.70 |
$ 72,391.64 |
$ 72,551.70 |
$ 349,739.21 |
|
Valvoline |
$ 858,996.03 |
$ 916,684.78 |
$ 672,062.36 |
$ 961,536.07 |
$ 699,707.44 |
$ 4,108,986.69 |
|
|
|
|
|
|
|
|
|
Annual Total |
$ 1,121,224.07 |
$ 1,326,821.49 |
$ 1,032,620.83 |
$ 1,386,814.92 |
$ 1,072,871.76 |
$ 5,940,353.07 |
The pricing presented on the price forms with each contract are estimates only based on UTA’s best estimate for forecast usage over a five (5) year period. The estimated usage was only used to allow bidders to quote realistic pricing and are not an obligation to purchase.
The contract values for each supplier shall not exceed the amounts as stated in this board memo and in accordance with the limits of the RSS requisition.
Actual cost will be tracked and managed by the Procurement Department via POs within UTA’s ERP system JDE.
CONTRACT SUMMARY:
|
Contractor Name: |
Crus Oil, Inc. |
|
Contract Number: |
22-036281 |
|
Base Contract Effective Dates: |
2/22/2023 - 12/31/2027 |
|
Extended Contract Dates: |
N/A |
|
Existing Contract Value: |
N/A |
|
Amendment Amount: |
N/A |
|
New/Total Contract Value: |
$530,915.00 (estimated) |
|
Procurement Method: |
IFB |
|
Budget Authority: |
2023 Operation Maintenance Budget and 5-Year Transit Financial Plan |
|
|
|
ALTERNATIVES:
We receive additional quotes for most, if not all the fluids on this list. After reviewing we have determined CRUS Oil to be the best value for UTA.
FISCAL IMPACT:
The estimated cost of this contract is $106,183.00 a year, for an estimated total for the 5 years of $530,915.00
ATTACHMENTS:
22-036281 Crus Oil IFB 22-03628BCM Oils, Lubes &_Fluids MB signed
|