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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Nichol Bourdeaux, Chief Planning and Engagement Officer |
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PRESENTER(S): |
Nichol Bourdeaux, Chief Planning and Engagement Officer |
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Dave Hancock, Director Capital Development |
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G.J. LaBonty, Manager Customer Experience |
TITLE:
title
Contract: Bus Stop Shelter Procurement (Brasco International, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve contract and authorize Executive Director to execute the contract and associated disbursements with Brasco International, Inc. for 4 years at a not-to-exceed price of $2,545,300, noting that a 5th option year will require additional board approval.
BACKGROUND:
Because of the expansive inventory of more than 6,300 bus stops, stops are most often public's first impression of UTA and its presence in the community. This is true whether or not people ride transit. Bus stops are ubiquitous from suburban neighborhoods to downtown cores. UTA’s objective is to make bus stops a positive contribution to the community, both for riders and people who host them in their neighborhoods. Bus stops should contribute to the streetscape and be a place where all riders can obtain transit related information. Stops should be a community asset as well and provide easy, intuitive access to transit service for people of all ages and abilities.
DISCUSSION:
This project is anticipated be for four (4) years with a one (1) year option. The expectation is that the delivery of the bus shelters will be in the timeliest manner possible from the date of order. This delivery schedule will also be used as part of the evaluation of the technical qualifications of the vendor. No pricing for the option year is included in the contract. Therefore, if UTA elects to exercise the option year, the option exercise will come back for Board approval if the amount exceeds required Board approval thresholds.
Staff estimates that approximately twenty (20) shelters will be purchased per year.
CONTRACT SUMMARY:
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Contractor Name: |
Brasco International, Inc. |
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Contract Number: |
22-03601CG |
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Base Contract Effective Dates: |
January 25, 2023 - November 30, 2026 |
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Extended Contract Dates: |
NA |
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Existing Contract Value: |
$2,545,300 |
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Amendment Amount: |
NA |
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New/Total Contract Value: |
$2,545,300 |
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Procurement Method: |
RFP - Best Value |
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Budget Authority: |
2023-2027 5-Year Capital Budget |
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ALTERNATIVES:
These shelters will be part of a larger inventory of existing shelters in the UTA system. For consistency with parts and maintenance, it is not recommended to pursue any alternative solutions at this time
FISCAL IMPACT:
In addition to the procurement of the shelters, there are initial installation costs and ongoing O&M costs from our Facilities team with each new shelter installed
ATTACHMENTS:
Contract 22-03601CG