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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Dave Hancock, Chief Officer of Capital Services |
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PRESENTER(S): |
Jared Scarbrough, Director of Capital Design and Construction |
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TITLE:
title
Change Order: On-Call Systems Maintenance Contract Task Order #25-008 - University Line OCS Upgrades and Traction Power Maintenance (Rocky Mountain System Services)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute Task Order 25-008 and associated disbursements with Rocky Mountain Systems Services (RMSS) in the amount of $2,598,659.30.
BACKGROUND:
UTA executed contract 24-03814 with Rocky Mountain Systems Services for on-call systems maintenance. The term of this contract is for three (3) years with two (2) additional option years. RMSS was selected based on best value procurement methodology. The UTA Board of Trustees approved the contract on June 12, 2024, and was fully executed on June 14, 2024. The original contract value is not-to-exceed $40,000,000.
Typical task orders under this contract include:
• Support for rail and maintenance of way systems
• Upgrades, repairs, analysis, and training of train control systems
• Repair, maintenance, and training of overhead contact systems and traction power substations
DISCUSSION:
Under Task Order 25-008, Rocky Mountain Systems Services will reconfigure the Overhead Catenary System (OCS) at the Rice Interlocking crossover, upgrade the auto-tensioner Tensorex C+ and perform maintenance on the OCS from 900 East to the Health Sciences Station, and rehabilitate the welded to bolted rail connections from Main Street to the Health Sciences Station.
CONTRACT SUMMARY:
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Contractor Name: |
Rocky Mountain Systems Services |
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Contract Number: |
24-03814-25-008 |
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Base Contract Effective Dates: |
Contract: 6/14/2024 through 7/1/2027 Task Order: Effective after last signature through 11/30/25 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$5,398,743.55 |
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Amendment Amount: |
$2,598,659.30 |
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New/Total Contract Value: |
$7,997,402.85 |
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Procurement Method: |
RFP Best Value |
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Budget Authority: |
Approved 2025 Capital Budget |
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ALTERNATIVES:
Disapprove the task order and pay higher maintenance costs to maintain the existing system and risk a catenary failure at some point.
FISCAL IMPACT:
The Overhead Catenary System project (SGR398) has a 2025 approved capital budget of $5,000,000.
2025 Contract Total: $2,598,659.30
The overall not-to-exceed value for this contract is $40,000,000.
ATTACHMENTS:
• Task Order: 25-008 - University Line OCS Upgrades and Traction Power Maintenance (Rocky Mountain System Services)