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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Jared Scarbrough - Acting Chief Capital Service Officer |
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PRESENTER(S): |
David Osborn, Acting Director of Capital Design and Construction |
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TITLE:
title
Change Order: On-Call Infrastructure Maintenance Contract Task Order #25-023 - Fireclay Ave. TRAX Grade Crossing Replacement (Stacy and Witbeck, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute Task Order no. 25-023 and associated disbursements on the on-call infrastructure maintenance task ordering contact with Stacy and Witbeck, Inc. in the amount of $283,745 to replace the grade crossing located at Fireclay Ave. on the North/South TRAX line in Murray.
BACKGROUND:
In December 2023, UTA released a request for procurement (RFP) for an on-call maintenance contractor focused specifically on infrastructure assets. Proposals were received and evaluated, and Stacy and Witbeck, Inc. was selected as the winner based on overall scoring using the best value format. The UTA Board of Trustees approved the contract and authorized the Executive Director to execute the master task ordering agreement (MTOA) with Stacy and Witbeck Inc. on April 18, 2024. The MTOA is for three years, plus two one-year options, with a total 5-year not-to-exceed value of $45,000,000.
UTA’s rail infrastructure is at an age where rehabilitations and replacements are needed to maintain the infrastructure in a state of good repair. This task order will not only replace the grade crossing but will fix damaged rail. This project addresses three concerns:
• Passenger ride quality
• Automobile cross-traffic ride quality
• Potential stray current issues
DISCUSSION:
UTA Staff is requesting approval of Task Order 25-023 with Stacy Witbeck, Inc. to complete the removal and replacement of the Fireclay Grade Crossing (approximately 4100 South) on the North/South TRAX line in the amount of $283,745.
The scope of this request includes all time, labor, and other items needed to remove exiting crossing and replace it with embedded trackwork.
By embedding the crossing, we extend the useful life, provide new rail, and create a smoother ride for both passengers and drivers. We will also be repairing two other rail break locations located within the project limits. This Task Order has been determined to be within the scope of the master Task Ordering Agreement. The Task Order pricing has been determined to be fair and reasonable based on both a UTA Independent Cost Estimate and performance of a Price Analysis.
CONTRACT SUMMARY:
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Contractor Name: |
Stacy and Witbeck, Inc. |
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Contract Number: |
23-03811-25-023 |
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Base Contract Effective Dates: |
MTOA: April 19, 2024 through December 31, 2027 Task Order: Through December 31, 2025 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$21,562,225 |
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Amendment Amount: |
$283,745 |
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New/Total Contract Value: |
$21,845,970 |
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Procurement Method: |
RFP Best Value |
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Budget Authority: |
Approved 2025 Capital Budget |
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ALTERNATIVES:
Not replacing the crossing and repairing damaged rail would lead to more damage to the train wheels.
FISCAL IMPACT:
The 2025 approved budget for SGR393 includes $5,500,00 for UTA’s Grade Crossing rehabilitations and replacements. This project is anticipated to occur in 2025 and covers procurement for these replacement projects.
These costs will be offset by using federal grant funds. These funds are part of UTA’s yearly apportionment.
• 2025 Contract Total: $2,869,593
Total Master Task Ordering Agreement Not-to-Exceed Value: $45,000,000
Total Master Task Order Agreement Remaining Balance: $23,154,030
ATTACHMENTS:
• Task Order: On-Call Infrastructure Maintenance Contract Task Order #25-023 - Fireclay Trax Grade Crossing Replacement (Stacy and Witbeck, Inc.)