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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Viola Miller, Chief Financial Officer |
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PRESENTER(S): |
Viola Miller, Chief Financial Officer |
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Brad Armstrong, Director Budget & Financial Strategy |
TITLE:
title
TBA2024-05-01 - Technical Budget Adjustment - Operations Supervisor Positions and Hill Air Force Base Air Show Complimentary Service
end
AGENDA ITEM TYPE:
Other Approval
RECOMMENDATION:
Recommend the Board approve Technical Budget Adjustment TBA2024-05-01 to authorize the increase in headcount and adjustment of funds within the 2024 Operating Budget for the Operations Supervisor Project and authorize the adjustment of contingency funds within the 2024 Operating Budget for complimentary service for the Hill Air Force Base Air Show scheduled for June 29-30, 2024 as presented.
BACKGROUND:
In accordance with Board of Trustee Policy Number 2.1 Financial Management and Board Policy 2.3 Budget, the Board of Trustees may amend or supplement the budget at any time after its adoption. This request would adjust funds within the Chief Operating Officer Budget for headcount related to the Operations Supervisor Project. This request would also adjust funds within the Chief Operating Officer budget and the Non-Departmental contingency budget for complimentary service for the Hill Air Force Base Air Show scheduled for June 2024. The adjustment of funds will not increase 2024 budget authority or impact the Authority’s fund balance.
DISCUSSION:
Proposed Budget Adjustment:
This proposed Technical Budget Adjustment includes the transfer of $923,000 within the 2024 Chief Operating Officer (COO) Budget and the addition of 18 new headcount to fund phase one of the Operations Supervisors Project. During the budget sessions held for the 2024 budget, the COO provided information on the Operations Supervisors Project and funding was approved for unspecified headcount. Approval is being requested now that the amount and placement of headcount has been determined.
Recommendation:
• Approve the addition of 18 headcount to reassign technical functions to specialized positions that will improve operator experience, and improve retention, alignment, and development of newer operators.
• Reallocate $923,000 within the COO organization to align with proposed headcount (this will include reallocation of $729,000 from the COO’s Management and Support budget to the Bus budget, and redistribution of another $134,000 within the COO’s Bus budget).
This proposed Technical Budget Adjustment would also include the transfer of $210,000 from the Non-Departmental contingency budget to the 2024 Chief Operating Officer (COO) Budget to fund complimentary service for bus, commuter rail, paratransit and support services for the Hill Air Force Base Air Show.
Recommendation:
• Approve the reallocation of $210,000 from the Non-Departmental Budget to the COO Budget to support this complimentary service request (approval for the complimentary service will be presented to the Board in a separate service agenda item).
ALTERNATIVES:
Remain at current status with no budget adjustments and no headcount to support the Operations Supervisor Project. Do not provide complimentary service to Hill Air Force Base Air Show.
FISCAL IMPACT:
The $923,000 budget adjustment requested for the Operator Supervisors Project will be funded by the existing approved 2024 Operating Budget. The $210,000 budget adjustment requested for the complimentary service for the Hill Air Force Base Air Show will be funded by the existing approved 2024 Operating Budget contingency. There is no increase in budget authority or impact on the Authority’s fund balance.
Funding for the Operator Supervisors Project adjustments include $923,000 budgeted for this purpose in the COO department budget. Funds will be redistributed to the bus operating units as follows: Salt Lake Bus Unit $402,000; Mt Ogden Bus Unit $157,000; Timpanogos $130,000; Special Services $100,000 and $134,000 within the COO department.
Funding for the Hill Air Force Base adjustments include $210,000 of funds budgeted in the non-departmental contingency budget. Funds will be redistributed to the operating and support units as follows: Commuter Rail $84,000; Mt Ogden Bus Unit $75,000; Special Services $25,000 and $26,000 within the COO support services.
If this Technical Budget Adjustment is approved, there will be a balance remaining in the 2024 Operating Contingency of $790,000.
ATTACHMENTS:
• Technical Budget Adjustment Exhibit A
• Technical Budget Adjustment Exhibit A-2 FTE (Full-Time Employee)
• Technical Budget Adjustment Exhibit A-2 FTE Financial