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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Patrick Preusser, Chief Operating Officer |
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PRESENTER(S): |
Jason Petersen, Captain |
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TITLE:
title
Contract: Police Vehicle Replacements (Young Chevrolet, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute a contract and associated disbursements with Young Chevrolet under State Contract MA3799 to procure 17 new patrol vehicles at a cost of $51,989 each for the total amount of $883,813.00.
BACKGROUND:
The police department has a white fleet of 85 vehicles. Between 2017-2018 the PD added FTEs, but patrol vehicles were not budgeted at that time. This resulted in older vehicles (around 200k miles) being kept in service. This purchase of 17 vehicles will replace older vehicles that are past their useful life The vehicles will be upfitted through a separate contract #17308AB.
DISCUSSION:
UTA police vehicles are an integral part of the safety and security of the UTA system. They provide for quick officer response to lifesaving emergencies, criminal activity, accidents and other calls for service. This purchase of 17 Ford F-150 4x4 XLT SuperCrew vehicles will replace older vehicles that are past their useful life.
CONTRACT SUMMARY:
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Contractor Name: |
Young Chevrolet, Inc. |
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Contract Number: |
PO-17307AB and State Contract MA3799 |
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Base Contract Effective Dates: |
10/09/2024 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
$883,813 |
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Procurement Method: |
State Contract |
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Budget Authority: |
Approved 2024 Capital Budget |
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ALTERNATIVES:
Maintain older unreliable fleet vehicles with higher maintenance and fuel consumption costs. This could impact life safety situations where officers need to travel efficiently to an emergency.
FISCAL IMPACT:
The proposed purchase of $883,813 will be funded by the approved 2024 Capital Budget, PO 17307 using project FMA543 - Police Vehicle Replacements approved budget. This project is being supplemented with grant funds, specifically Formula 5307 Grant Safety and Security Projects, Grant Number UT-2023-002-01.
ATTACHMENTS:
UTA Purchase Order/Contract
State Contract Link:
<https://utah-das-contract-searchsp.s3.amazonaws.com/full_contract_MA3799_YoungChevroletCompany.pdf>