TO: Board of Trustees
THROUGH: Carolyn Gonot, Executive Director
FROM: Mary DeLoretto, Chief Service Development Officer
PRESENTER(S): Dave Hancock, Director of Capital Construction
TITLE:
title
Contract: Maintenance-of-Way Replacement Vehicles (Ken Garff West Valley Ford)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve procurement of Maintenance of Way (MOW) vehicles and associated disbursements in the amount of $530,609 with Ken Garff West Valley.
BACKGROUND:
The MOW Department has requested the replacement of vehicles that have exceeded their useful life, including some worn out trucks and additional vehicles for new employees. MOW vehicles typically incur a large number of miles. These vehicles are on the prioritized list for the Non-Revenue Service Vehicle Replacement project.
DISCUSSION:
MOW and Systems Engineering’s vehicle needs include: MOW Inspections • Need 1- SUV Ford Explorers MOW Infrastructure • Need 3- F-250 type trucks, tow package, lights, etc. MOW Systems • Need 7- F150 type trucks with running boards, tow package, lights, etc. • Need 2- F350 type with crew cab, tow package, lights, etc. Systems Engineering • Need 2- Ford Escapes The procurement of the vehicles will be from a vendor on the State Contractors list. UTA requested quotes from all state contract holders for this style of vehicle and Ken Garff West Valley was lowest bidder for the make and models that best fit UTAs needs. UTA utilizes state of Utah contract on many of its vehicles, we have found the discounts to help UTA be good stewards of public funds.
CONTRACT SUMMARY:
Contractor Name:
Ken Garff West Valley (State Contract)
Contract Number:
AV2527
Base Contract Effective Dates:
Current thru 12/15/2022
Extended Contract Dates:
N/A
Existing Contract Value:
Amendment Amount:
New/Total Amount Contract Value:
$530,609
Procurement Method:
State cooperative contract
Funding Sources:
Local
ALTERNATIVES:
Defer replacements to future budget year. (Not Recommended. PO has been issued)
FISCAL IMPACT:
This project is included in the 2021 Capital budget
ATTACHMENTS:
PO 16610 Ken Garff, State Contract link: https://statecontracts.utah.gov/Contract/Details/AV2527-Vehicles%7C567b07bb-2092-4376-8abf-d74049bdee8a