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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Dave Hancock, Chief Capital Services Officer |
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PRESENTER(S): |
Kyle Stockley, Director of Capital Vehicles |
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TITLE:
title
Change Order: Vehicle Program Management Consultant Services Contract Modification 9 - Exercise of Option Year 2 (Mott MacDonald)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute Contract Modification 9, and associated disbursements to exercise Option 2 on Contract 21-03429 with Mott MacDonald, extending the contract services from July 1, 2025 to June 30, 2026, with a not-to-exceed amount of $2,350,000.
BACKGROUND:
UTA engages consultants to provide project management and engineering services in support of the Capital Vehicles team. These services are dedicated to the support of approved rail procurement and overhaul projects as detailed in UTA’s 5-Year Capital Plan, including but not limited to: the SGR040 Light Rail Vehicle Rehab, MSP252 Frontrunner 2X, and REV238 SD100/SD160 Light Rail Vehicle Replacement projects.
Contract 21-03429 was originally approved by the Board of Trustees on July 14, 2021, with a base, three (3) year contract, with two (2) additional, one-year options. The Year 4 option was also previously exercised on June 10, 2024.
DISCUSSION:
In continued support of the vehicle-related projects in the approved 2025-2029 5-Year Capital Plan, UTA Staff has elected to exercise Option 2 of the contract, adding an additional year to the effective date, which would now expire on June 30, 2026.
The additional services will support the ongoing vehicle overhaul and state-of-good-repair projects, as well as the recently awarded light rail vehicle replacement project, and the upcoming UTA/UDOT Frontrunner2X commuter vehicle procurements.
CONTRACT SUMMARY:
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Contractor Name: |
Mott MacDonald |
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Contract Number: |
21-03429 |
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Base Contract Effective Dates: |
July 1, 2021, to June 30, 2025 |
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Extended Contract Dates: |
July 1, 2025, to June 30, 2026 |
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Existing Contract Value: |
$5,650,000 |
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Amendment Amount: |
$2,350,000 |
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New/Total Contract Value: |
$8,000,000 |
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Procurement Method: |
RFP |
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Budget Authority: |
Approved 2025 Capital Budget |
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ALTERNATIVES:
UTA could elect not to execute the option for the fifth year of the contract and halt the vehicle consultancy services from Mott MacDonald. This option could lead to significant delays on ongoing rail-vehicle projects.
FISCAL IMPACT:
The total contract not-to-exceed amount will increase by $2,350,000, bringing the total not-to-exceed amount on the contract to $8,000,000. The fiscal impact over the next twelve months is as follows:
• REV238 LRV Replacement project - $820,000
o 2025 Contract Total: $440,000, 2026 Contract Total: $380,000
• SGR040 Light Rail Vehicle Rehab project - $835,000
o 2025 Contract Total: $460,000, 2026 Contract Total: $375,000
• MSP252 Frontrunner 2X project - $695,000
o 2025 Contract Total: $345,000, 2026 Contract Total: $350,000
ATTACHMENTS:
• Change Order: Vehicle Program Management Consultant Services, Modification 9 - Exercise of Option Year 2 (Mott MacDonald)