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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Nichol Bourdeaux, Chief Planning and Engagement Officer |
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PRESENTER(S): |
Hal Johnson, Innovative Mobility Solutions Director |
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Shaina Quinn, Program Manager |
TITLE:
title
Change Order: Cooperative Agreement for Installation, Maintenance, and Operation of a Connected Vehicle System for Bus Operations - Second Order (UDOT)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize Executive Director to execute the purchase order and associated disbursements under UDOT-UTA CVS Cooperative Agreement in the amount of $811,326 for Transit Signal Priority (TSP) on-board units for the bus Transit Signal Priority capital project.
BACKGROUND:
Transit Signal Priority (TSP) modifies traffic signal timing by allowing an early green signal or by extending a longer green signal for buses. Over five years, the MSP270 capital project team is procuring and installing hundreds of on-board units (OBUs) to accelerate Transit Signal Priority (TSP) deployments throughout UTA’s service area. The project is in alignment with UTA’s TSP Master Plan & UTA's Five-Year Service Plan for more reliable, more frequent, and faster bus service. This project builds upon a continuing partnership with UDOT.
DISCUSSION:
On October 11, 2023, the Board authorized the Executive Director to execute contract #23-P00284 “UDOT-UTA Connected Vehicle System (CVS) Cooperative Agreement with UDOT along with an initial purchase order valued at $109,774. As anticipated, UTA staff is bringing new project requisitions back to the Board in accordance with established Board financial approval thresholds.
UDOT must provide the TSP equipment to ensure that the system is compatible state-wide. After receipt of invoice, UTA will reimburse UDOT with approved capital project funds through UTA’s regular Accounts Payable process.
CONTRACT SUMMARY:
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Contractor Name: |
Utah Department of Transportation (UDOT) |
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Contract Number: |
23-P00284-01 |
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Base Contract Effective Dates: |
October 24, 2023 - No end date |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$109,774 |
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Amendment Amount: |
$811,326 |
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New/Total Contract Value: |
$921,100 |
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Procurement Method: |
Other, procure from UDOT |
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Budget Authority: |
Approved 2024 Capital Budget |
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ALTERNATIVES:
UTA can only get the TSP equipment from UDOT.
FISCAL IMPACT:
The Approved 2024 Capital Budget includes funds of $815,000 in MSP270 for this project.
The TSP on board unit price is approximately $6,100. That is the combined unit cost for the on-board hardware and installation. The full estimated $4.4 million capital project cost estimate includes software, O&M, an engineering study, and contingency. The project team has applied for federal funds and will continue to pursue external funding opportunities.
Total is $811,326 for approximately 133 OBUs. We’re submitting this request with two (2) line items:
• 1 unit * $152,526 = $152,526 (approx. 25 OBUs in 2024)
• 1 unit * $658,800 = $658,800 (approx. 108 OBUs in 2024)
ATTACHMENTS:
Purchase Order for Order 2